Why Hire an Event Planner?

Why Hire an Event Planner?

You were dreaming of this moment your all life, and it actually happened!!

The D day is coming but first you have to start planning and organizing everything for it. 

It’s now time to gather all the details to create this special event, and make it an event to remember.

So, you might be asking yourselves – Where do I start? Do I need an event planner? My family and I could probably split the responsibilities, but is it worth it? Is hiring a planner worth adding that extra expense to my current long list of expenses? What about my budget? How will it really help me? What will I be saving?

All excellent questions. Here is a little insight of how a wedding or event planner can be useful for you regardless of budget limitations

Save Your Money - Out sourcing
At best of time planning your event can feel like no big deal, but at worst it can be like a full time job.
Why ? Because it is !! This is an Event Planner job to plan event at their best. And maybe the reason you will choose to have one.
She will have the time for you and will be completely devoted to your event. 
It also means that she has connections, relationship, and she most likely knows where to find good quality for money by the vendors. She will not forgot to close with them every single details that you might forgot if you are doing it alone, and will cost you afterward. 
In summery she is able to save you thousand off the overall cost, and you will be sure to get what you’re paying for. 
Outsourcing will make sure for you that for the same amount of money you are getting the service you wish for, and not less.

Do It Yourself?
Some of the couples decides to do it by themselves. 
But they come to realize afterward it could be better to do it with an event planner, a professional. 
When they come to realize it, some of the contracts are already booked. Because of that the event planner has less influence, there is less she can do, add, help. All prices, packages, arrangement are closed and will stay the same even thought the event planner have special arrangement with this venue. 
At this point it's also possible to think of taking the event planning only for the day of the event. 

Your Budget
The event planner will help you manage your budget and will think of every little detail, hidden cost, and everything will stay organized and managed by a professional.

Your Time is Valuable
How many hours do you think an event – especially a wedding - is taking to plan? 
We checked it for you, and it’s happened to be between 200 and 300 hours. 
For sure it’s really nice to close every single details of your own event by yourself, but doing it without any professional help can be very stressful and challenging. The first, and main vendors are the easy part to book, but the more the time passing the more the “to-do list” will get longer and details "to think of" will take you time. You stress level will rise and you will expose yourself to burning out all of your energy on very little details when you actually have to concentrate on the more important things like: beginning your life with the person of your choice, or enjoying the Simcha !
The time you are spending organizing your event is reduced by at least half when you are planning it with a professional. 
You still decide everything but you letting her deal with the little details, which will leave you the time to take care of yourself and to come to the event much more relaxed.

Booking the ‘Right’ Vendors
There is literally thousands of different vendors in each sectors.
There is a little difference between organizing an event in a country you are living in and a country you don’t -Destination Event. 
When you are living in the country, you are used to some vendors that all of your friends are taking, and you taste, saw, listen, what they have to offer. But sometime you want something different for yourselves. Not the same event than everyone.
When you are not living in the country you just saw a very few of the vendors, sometime not even speaking the language and for sure doesn’t have the same background culture and different mentalities. 
But in both the situation you will really discover your vendors while working alongside with them, and if you don’t like what you are seeing, generally it will be to late. You also don’t know if you can find a better vendor, a better price, and the last but not least, you will not be able, on the day of your event to check that they are giving you what you signed for. 
And for this you only have one shot. 
With an event planner, you can be confident that you will be pleased with the outcomes of the service, manner and product being offered by each vendor, and she will send your way the specific vendors that fit exactly your taste and budget.

Venue coordinators are not the same
This is a question I’m being ask a lot: in Israel almost every venue offer the service of their own coordinators for the day of the event, and some time they are even helping with the preparations. 
They are much more taking care of their own staff, catering, vendors than the external vendors. they have event every single nigt and for them you  are just one of them. Only your event planner will be careful that everyone is on time, from the beginning of you preparation to the cake cutting, that the timeline is manage, that the decor is exactly as you detailed it and will manage your event as your wished with every little details. Both of them will work hand by hand to unsure you are having the perfect event.

Your Stress Levels
Your event planner is like a personal assistant but with all the knowledge needed in the event world. 
She will be present from the beginning until the last moment of your event. 
She will organize meeting, help you with choices, remind you schedule payment, make and follow to-do list. 
She will handle logistics, timeline, vendors conversations.
You can totally count on her and then you will be able to really live and enjoy your event at the fullest. 
It will certainly make a difference in yours and your family stress level.

Your Family to Help
For sure, your family and friends will be happy to help you out as much as possible. 
But sometime you are getting the impression you “don’t feel good asking” and that you feel you are putting too much responsibility on them, or you are afraid not to remember who’s in charge of what exactly and then it’s all falling on you. 
This is exactly what a event planner is there to avoid. She will take care of everything with her team. You will only have one interlocutor and be sure of the execution without feeling bad and putting pressure on your loved one. 

Experience
A professional event planner can guide you with things you just would not have thought of. 
She will help you make correct choices that will be specific to your celebration. 
She will help you with venue, decoration, theme, organization, RSVP, printing, menus, timeline, etc. 
She has the education and experience to help avoid a lot of mistakes, plus give you unique ideas of small details that will make a big difference to your event.

At the end if you decide to take an event planner you will be leaving the headache and stress behind and be focus on the fun parts of the preparation, leaving the boring bits behind. And most importantly at your event you will have time to freely host, dance, and enjoy, making the best memories of your life!!

Mazal tov !!

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